Attendance

ATTENDANCE RULES & PROCEDURES

Concord High School Attendance Rules are based on School District Policy #514.

CHS Specific Attendance Rules

Research and experience clearly indicate that regular attendance in school leads to increased academic performance. Any absence, either for a full day or part of a day, must be with the permission of the parents, who, it is presumed, will permit the absence only for good reason.  (See also Summer School)

Rationale: The policy listed below is based on the following premises:

  • Learning requires both attendance and performance in class daily.
  • The student, the parents, and the school must share the primary responsibility for acceptable student attendance.
  • It is the responsibility of the Concord School District to have a policy that satisfies state requirements. The system should be clear, concise, and equitable, requiring limited staff time to administer. Consequences for non-compliance should be logical and reasonable, with proper due process (See Disciplinary Code - Judicial Committee).
  • Absence Limits:  The maximum acceptable number of absence days per Concord High School course during a semester course is eight and during a quarter course is four. The maximum acceptable number of absences for one semester of a Concord Regional Technology course during a semester is five. This includes all absences unless listed in Section III Exceptions.


Consequences for exceeding the attendance limit:

  • Any student, who exceeds the limit of absences during the semester, is encouraged to remain in the course to earn a passing grade but will lose credit for the course. An administrator may withdraw a student from the class, assign an administrative failure (grade of 39), and assign the student to a study hall.
  • If absences cause a student’s academic load to drop below three courses (from the usual required five courses), the student may be requested to withdraw from school for the remainder of the semester. Students who withdraw will be required to have an exit conference with their counselor. To gain readmission, such a student will be required to meet with his/her administrator and counselor at least three weeks before the beginning of the next term to schedule classes for that term.
  • Students who are under 18 years of age will be exempt from this penalty, but the school may file a Child In Need of Services petition with Concord District Court to require the student to attend classes.


Excused and Waived Absences:

  • School sanctioned activities do not count towards the attendance limit, nor do they require an attendance appeal.  Activities include, but are not limited to: field trips, athletic dismissals for CHS teams, internships, counseling appointments within the school.
  • Excused absences count towards the attendance limit while waived absences do not.  Students, parents and guardians are often confused by the difference between “excused” (generally a parent/guardian code) and “waived” (administrator-only code) absences.  In most cases if a guardian calls the commons to excuse a student as ill, that day will be excused and the student will be allowed to make up all academic work missed with no penalty provided it is done within the agreed upon time frame. Excused means the guardian verified the absence.  A “waived” absence which meets the criteria listed in the bullets below. A waived absence is only granted by an administrator and does not count towards the absence limit.  
  • Absence waivers will only be granted after the successful completion of an attendance appeal.  Appeal meetings are offered after grades have closed for the preceding quarter or semester.. The meeting involves the student explaining and showing documentation relating to his or her absences.  The meeting is often a discussion between the student and the administrator. The reason appeal meetings are only granted at the end of a semester is to ensure the entire semester is taken in consideration (for example a student may be out with a long-term illness for five days and be truant for an additional five days).  Examples of commonly waived absences are
    • Long-term illness: If a student is absent four (4) or more consecutive days, due to a long-term illness, he/she must present a doctor’s note to the appropriate administrator in order to have the days exempted.
    • Chronic Illness: Likewise, in case of a chronic (intermittent, long-term) illness (e.g. asthma, migraines, frequent orthopedic visitations, counseling appointments) defined by a doctor in a letter to the school nurse and presented to the appropriate administrator, days absent beyond the first two (2) do not count towards the attendance limit.
    • A death in the immediate family or of a close friend. An absence note must be presented to the appropriate administrator to have the days waived.
    • Suspensions will not count toward the attendance limit.
    • Religious holidays will not count toward the attendance limit.
    • A maximum of two (2) documented college visits per semester during junior and senior year.  College visit forms are available in each commons.
    • Documented court appearances.

 

Home Notification: School Attendance and Class Attendance

School Attendance:

  • Attendance is taken at the beginning of each class or study hall. Parents are asked to notify the school of a student’s absence prior to 8:00 a.m. The school will attempt to call a parent of any student who has NOT been called in absent from school.  Communication by telephone is sufficient to report an absence. If you do not report an absence by telephone, students must bring a note to their commons from their parent/guardian reporting/explaining their absence. Students with an unverified absence (UNV) for a class have two school days after the day of the infraction to correct the attendance.  After that time the UNV becomes a cut and a consequence will be administered.


Class Attendance:

  • Each teacher posts their daily attendance to a school-wide system.  Students, parents or guardians will be notified upon the 5th absence in a quarter long course and upon the 5th and 9th absence in each class that is semester or year long   (Refer to CRTC handbook for attendance rules for CRTC classes.)  Attendance information is also available at our Powerschool website, which can be accessed via the CHS homepage. If any of these absences have not been with their knowledge, parents should call the commons. The appropriate administrative program assistant will attempt to meet with the student and may require the student to obtain attendance verification from his/her teachers and to establish a plan for improved attendance. Once a plan to improve attendance has been developed by the program assistant or administrator, the parent/guardian will be contacted to ensure the requirements are met.
  • Students with chronic attendance problems will be identified as early in a term as possible. School officials will use available resources to help the student improve attendance, including counseling, conferences with teachers or parents, and disciplinary action. Parents/guardians who feel their student needs closer control over class attendance should contact the commons administrator.


Truancy/Cuts: These guidelines should not be interpreted to mean that students have allowable “cuts” from class or days off from school. On the contrary, these guidelines state that the school will accept no more than 8 absences in any class per semester with the expectation that all absences are for legitimate reasons. If a student cuts class and exceeds the attendance policy, credit may not be awarded for that class. Exceeding that limit will result in the consequences stated below.

Students who are absent for unjustified reasons (truancy or cutting) will be subject to the following:

  • A student cutting a portion of a class will receive a consequence from the program assistant. Detention has priority over all other appointments including sports and employment.
  • Any student who is absent from school without parental consent will be considered truant. The commons administrator/administrative program assistant will assign In-School Suspension (ISS), Out of School Suspension (OSS), community service, or other consequence deemed appropriate.
  • In both cases, the absences will count towards the attendance limit of eight (8).  Quarter classes (4).
  • Persistent cutting or truancy will result in required parent/guardian conferences and possible suspension from school.
  • If the reason given by parent/guardian allowing their son/daughter to be absent or dismissed from school is not accepted by school administration, then the opportunity for make-up will be denied.


Tardiness to Class:

If a student is tardy to class, the results will be as follows:

  • first tardy teacher warning
  • second tardy teacher consequence
  • third tardy and beyond – student stays in class but teacher makes written referral to the commons

ONE THIRD RULE: For ninety (90) minute classes, students who miss more than thirty (30) minutes of a class will be considered to have cut the class. For forty-five (45) minute classes (skinny block), students who miss more than fifteen (15) minutes of a class will be considered to have cut the class, and the consequences for absence shall apply.  Chronic tardiness can result in stricter parameters.

Tardiness to School:

  • Students who arrive at school after the beginning of their first academic class or study hall of the day must first report to their commons and sign in.  A note written by a parent will be necessary. If the reason for tardiness is legitimate as determined by the administrator, the student will receive an excused tardy slip. Unexcused tardiness will result in disciplinary action.  Failure to sign into the commons will result in detention. If tardiness continues, a parent/guardian conference may be requested.


Dismissals:

  • After arriving at school, students may not leave prior to the completion of their last regularly scheduled class or study hall unless the school nurse or the commons secretary has properly dismissed them. The school is considered liable for safety of students during school hours. STUDENTS MAY NOT LEAVE SCHOOL GROUNDS FOR LUNCH.
  • Any student wishing to be dismissed for any reason must first present a dated parental note giving reasons for the dismissal and a current parent phone number to their commons secretary on the day of the dismissal.  
  • Students needing to be dismissed from school due to illness or injury are required to see a school nurse.  They will contact a parent/guardian or other adult designated by parent on emergency information sheet. A student who leaves without going to the school nurse will be considered truant from school. Students should not call home requesting a parent/guardian dismissal without first going to see a school nurse.
  • Upon returning to school from a dismissal, students must report to their commons and check in.


Appeals:

The attendance policy holds students, teachers, parents, and the school accountable for attendance. It is not our intent to penalize students for unusual or extenuating circumstances. If a student has been responsible for his/her attendance and has exceeded the acceptable number of absences due to circumstances beyond his/her control, the student should bring this to the attention of their commons administrator. Appeals may be made to the commons administrator who will meet with the student and his/her parents. If parents are not satisfied with the outcome of this meeting, they may appeal to the principal.

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